Before the introduction of E-leave system, businesses have to use the traditional way of tracking employees’ leave records, through paperwork. This often causes distress among employers or HR Administrators, as they have to manually keep track and maintain huge stacks of leave application forms.
Businesses with mid-to-many employees often find it difficult to keep track of when their employees go on annual or sick leave. This will then cause miscommunication between employees and employers.
This traditional way results in poor management and can cause potential problems for businesses. For example, not being able to keep track of when employees are on annual leave can cause HR Administrators to poorly form schedules, possibly causing lack of manpower on certain periods.
What is E-leave?
Tired of dealing with the huge pile of paperwork from your employees’ leave records? Can’t keep track of when your employees go on annual or sick leave?
Introducing E-leave, an electronic leave management system that allows your employees to apply for leave and manage their leave balances online. Once configured, everything will be managed and executed through the system, without manual assistance.
Key Features of E-leave System
As an employer or HR Administrator:
1) Employee Management Page and Reports
Employees’ information is now readily available. Employee Management Page reflects employee’s personal and job information, so as to allow setting up of leaves such as parental leave or childcare leave.
2) Leave Setup
The leave setup function allows HR Administrator to easily configure the leave entitlement for each employee, depending on leave type and job grade. The leave approval function also allows HR Administrators to approve or reject employees’ leave application immediately.
3) Generating Reports
The report generating function allows HR Administrators to easily generate leave balance reports or current leave applications which makes it easier to audit and track employees’ leave application
Benefits of E-leave System
1) Reduce Company Overheads
E-leave is paperless, speeds up payroll processing, contributing to lower overheads for companies.
√ Workers will be able to submit leave requests online
√ No hardcopy forms to fill, nothing to print nor sign
√ Use standard web browser to access E-leave
√ Leave applications are automatically routed to superiors for approval
√ Superiors are to approve or reject applications with a click of a mouse
√ All leave applications are backed up and tracked
2) Improve Transparency
With E-leave, leave processing becomes a transparent workflow and it enhances employee-management relations.
√ Non-working days are automatically accounted for
√ Valid leaves are automatically accrued and carried forward
√ Unconsumed leave may be converted into salary depending on HR policies
√ Eliminates mistakes arising from complicated leave processes
3) Convenient for Employees
E-leave can be accessed securely online from any computer.
√ Employees can submit urgent leave requests remotely
√ Employees can view their application status, leave history, leave balance etc
√ No longer a need to contact Human Resource Department over leave matters
4) Avoid leave conflicts
A multi-tier leave approval structure assigns 2 or more supervisors to approve the leave request of a single worker.
√ Supervisors can access leave calendars and refer to the schedule before approving new leave requests.
√ Prevents clash of leave by co-workers
√ As leave conflicts are reduced, supervisors can efficiently manage their manpower situation
5) Increases productivity
E-leave makes manual tracking obsolete as it automatically tracks the leave history of every employee.
√ Companies can redeploy HR Administrators for more productive job scopes
6) Improves communication
E-leave sends out extremely useful alerts and notifications functions.
√ Workers submit leave requests and supervisors get alerted before notifying the workers of their status of leave request
√ Avert miscommunication between workers and managers
√ No more misplaced leave forms causing unnecessary delays
E-leave is a highly efficient system aimed at improving productivity and convenience among employees of an organisation. It has plenty of benefits that also includes improving communication in a workplace and prevents leave conflicts.
With an electronic leave management system, the environment and atmosphere of a business will be effectively improved, allowing employees to work more productively and contribute more to the business.